Privacy Policy
Last Updated: May 16, 2025
Welcome to ApplyCH ("we," "us," or "our"). We are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our ApplyCH browser extension (the "Service"). Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access or use the Service.
1. Information We Collect
To provide and improve our Service, we may collect the following types of information:
- Account Information: When you register, we collect your email address and authentication credentials (managed via Firebase Authentication). Your name may be collected if provided during Google Sign-In.
- User Profile Data: Information you voluntarily provide for your ApplyCH profile, such as professional summaries, skills, work experience, education details, and the content of CVs you upload for parsing (a Pro feature).
- Job Application Data: Data extracted from job postings you capture using the extension (e.g., job title, company name, job description text, URL) and the content of cover letters you generate, edit, or save.
- Subscription and Payment Information: For ApplyCH Pro subscribers, we receive subscription status (e.g., active, canceled) and tier information from Stripe. Stripe processes all payments, and we do **not** store your full credit card details.
- Usage Data: We collect information about how you interact with the Service, such as features used (e.g., number of analyses performed, cover letters generated) and general usage patterns. This helps us improve the Service and enforce usage limits associated with your subscription tier. This data is often aggregated and anonymized.
- Technical Data: We may automatically collect technical information such as your IP address (which may be logged by our backend servers), browser type, and extension version for operational and security purposes.
2. How We Use Your Information
We use the information we collect for the following purposes:
- To provide, operate, and maintain the Service.
- To create and manage your ApplyCH account.
- To enable AI-powered features like job description analysis, CV parsing, and cover letter generation.
- To personalize your experience within the Service.
- To process your Pro subscription payments and manage your subscription status (via Stripe).
- To communicate with you, including responding to your inquiries and sending service-related announcements or updates.
- To monitor and analyze usage to improve the functionality and user experience of the Service.
- To enforce our Terms of Service and prevent fraudulent or abusive activity.
- To comply with legal obligations.
Your personal data, such as CV content and generated cover letters, is used solely to provide the Service to you. We do not sell your personal information to third parties.
3. Sharing and Disclosure of Your Information
We do not sell your personal information. We may share your information only in the following limited circumstances:
- With Third-Party Service Providers: We use trusted third-party services to help us operate and improve ApplyCH. These providers only have access to the information necessary to perform their specific tasks and are obligated to protect your data. Our key providers include:
- Google Cloud Platform (GCP) & Firebase: For backend hosting (Cloud Run), database storage (Firestore), user authentication (Firebase Authentication), and AI model access (Google Gemini via Vertex AI).
- Stripe: For secure payment processing and subscription management.
- For Legal Reasons: We may disclose your information if required by law, subpoena, or other legal process, or if we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request.
- With Your Consent: We may share your information for other purposes with your explicit consent.
4. Data Security
We implement a variety of security measures to maintain the safety of your personal information. Our backend services are hosted on Google Cloud Platform, which provides robust security infrastructure. Data transmission between the extension and our backend is encrypted. However, please remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.
5. Data Retention
We retain your personal information for as long as your account is active or as needed to provide you with the Service. We may also retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements. You can request the deletion of your account and associated personal data by contacting us.
6. Your Rights and Choices
You have certain rights regarding your personal information, subject to local data protection laws. These may include the right to:
- Access, update, or correct your personal information through your ApplyCH profile settings.
- Request deletion of your personal information.
- Object to or restrict certain processing of your personal information.
To exercise these rights, please contact us at the email address provided below.
7. Children's Privacy
The Service is not intended for individuals under the age of 16 (or the applicable age of consent in your jurisdiction). We do not knowingly collect personal information from children. If we become aware that a child has provided us with personal information, we will take steps to delete such information.
8. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. The "Last Updated" date at the top of this policy indicates when it was last revised. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information. Your continued use of the Service after any changes constitutes your acceptance of the new Privacy Policy.
9. Contact Us